Version 5
Welcome to SMS, the BCS Security Management System! SMS is a complete Windows-compatible solution for Security Guard Services Management. From Scheduling to Billing to Accounting to Dispatch to Payroll, whether you employ 50 guards or 5000 guards, SMS manages with ease. SMS subsystems include:
 Scheduling
The Scheduling subsystem allows the staff of the guard company to perform the time-consuming tasks of scheduling and accurately recording the working hours, billing information and the duties of hundreds of security guards with ease and efficiency. During the process of schedule creation, such important parameters as guard scheduling conflicts, profit margins, guard availability, job requirements, holidays, overtime etc. are checked and resolved to maintain a realistic and profitable schedule.
Billing
The Billing subsystem takes as input the Guard Schedules from the Scheduling
subsystem, as well as Manual Timesheet verification processing.
Both the billing rates data and invoicing information are flexible
and may be customized to
produce accurate and variable-format invoices.
Payroll
The Payroll subsystem takes as input the Guard Schedules from the Scheduling subsystem, as well as Manual Timesheet Verification processing. Both the payroll rates data and employee pay information are flexible and may be customized to ensure accuracy of payroll data. Bridges to many popular payroll packages and payroll services are available, in order to export payroll data for final payroll processing.
Dispatch
This subsystem is designed to enable the guard company to easily and conveniently ensure that guards enter and exit the remote job sites in a timely fashion. This facilitates the fulfillment of the guard company's contractual security coverage obligations to its clients. Guard dispatchers and schedulers use this subsystem to fill in open posts, check-in/out guards over the phone and search and replace guard records with definable criteria. All time and guard changes made in this subsystem are tracked and recorded in the schedules for payroll and billing purposes.
Accounting
This subsystem consists of various modules that allow the guard company administration staff to perform accounting functions for payroll and billing processing. It presents a seamless process, accounting for all monetary transactions, from Timesheet Verification, to Payroll, Billing and Invoice generation, as well as Accounts Receivable, Cash Deposit Management, and finally application of payments against outstanding invoices.
Phone Check-In / Out System
This subsystem consists of telephony software and hardware which is integrated with the Scheduling and Dispatch Monitoring Subsystems. It allows guards to be check-in/out over the phone, significantly relieving dispatchers from receiving numerous routine sign in/out calls. With this subsystem, only late check-ins, no shows and early check-outs need to be dealt with by the dispatchers, thereby increasing the efficiency of the dispatching operation.
Management Reports
This subsystem includes a multitude of queries and reports, greatly assisting in the operation and management of the guard company. All reports can be viewed on screen, printed or saved to a file.
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